How to export and import a User Profile in Dragon NaturallySpeaking
Information:
In order to move a Dragon User Profile from one computer to another, it is necessary to export the User Profile from the first computer and import it onto the second computer. This will allow the current state of the User Profile (including all User Profile optimizations, along with custom words or commands that have been added) to be accessible from another computer.
Note: Exporting and importing User Profiles is only available in Dragon NaturallySpeaking Premium editions and higher.
To automatically export and/or import a User Profile in Dragon NaturallySpeaking, please follow the steps below.
To automatically export a User Profile:
- Launch Dragon NaturallySpeaking.
- On the DragonBar, select “Profile > Manage User Profiles” to open the Manage User Profiles dialog box.
- Select the User Profile in the list that you want to export.
- Click the “Advanced” button and select “Export” from the menu that appears.
- When the Browse For Folder dialog box opens, navigate to the folder where you want to store the exported user profile (or create a new folder by clicking the “Make New Folder” button).
- Click “OK”.
- When a dialog box opens displaying a message indicating the export was successful, click “OK” again.
- Repeat steps 3 through 7 for any additional User Profiles to be exported.
- Click “Close” to close the Manage User Profiles dialog box.
- Navigate to the directory where you exported the User Profiles using Windows Explorer. In that directory you find a separate folder for each exported User Profile, which will be labeled with its Profile name.
To automatically import a User Profile:
- Launch Dragon NaturallySpeaking.
- On the DragonBar, select “Profile > Manage User Profiles” to open the Manage User Profiles dialog box.
- Click the “Advanced” button and select “Import” from the menu.
- When the Browse For Folder dialog box opens, navigate to the folder where the exported User Profiles are located.
- Select the folder in that directory that has the name of the User Profile to import, and click “OK”.
- Note: If the User Profile already exists, a “User already exists” message appears and asks the user how to proceed. Either “Overwrite the existing user” or “Import the user with an alternate name”. If you choose to overwrite the existing user, the current profile will be deleted and replaced with the imported profile. If you choose to import the User Profile and assign it another name, enter the name in the text box provided and click “OK”.
- Repeat steps 3 through 5 for each User Profile to be imported.
- Click “Close” to close the Manage User Profiles dialog box.
If automatically exporting/importing is not possible, the user can manually export and import their profile using the steps below.
By default, the Dragon User Profiles are stored in the following locations:
- Windows XP (For versions 12 and earlier): “C:\Documents and Settings\All Users\Application Data\Nuance\NaturallySpeakingXX\Users”
- Windows 7/8/10: “C:\ProgramData\Nuance\NaturallySpeakingXX\Users”
Note: These locations may not be displayed in Windows by default. If the “Application Data” folder (for Windows XP) or the “ProgramData” folder (for Windows Vista, 7, 8, 10) are not visible, please follow the steps below to display them before proceeding with exporting or importing a User Profile..
To enable the “Application Data” folder (for Windows XP):
- Click “Start > My Computer” to open a Windows Explorer window.
- Click “Tools > Folder Options”.
- Click the “View” tab.
- Enable the “Show hidden files and folders” option.
- Click “OK” to apply the changes.
To enable the “ProgramData” folder for Windows Vista and Windows 7:
- Click “Start > Computer” to open a Windows Explorer window.
- Click “Tools > Folder Options” (or “Organize > Folder and Search Options”).
- Click the “View” tab.
- Enable the “Show hidden files, folders, and drives” option.
- Click “OK” to apply the changes.
To manually export a User Profile:
- Open a Windows Explorer window.
- Navigate to the directory where the Dragon User Profiles are stored.
- Note: The default locations for Dragon User Profiles are listed above.
- Copy the folder of the User Profile.
- Note: The folder name will be the name of the User Profile.
- Paste the User Profile folder to another location (such as the Windows Desktop) to export that User Profile.
To manually import a User Profile:
- Open a Windows Explorer window.
- Navigate to the directory where the Dragon User Profile(s) were copied to.
- Copy the folder of the User Profile.
- Note: The folder name will be the name of the User Profile.
- Navigate to the location where the Dragon User Profiles are stored.
- Note: The default locations for Dragon User Profiles are listed above.
- Paste the User Profile folder to this location to import that User Profile.